depart of trade and industry is looking for Registry clerk to work in Pretoria centre.
salary: R257 508 per annum (Level 7) (excluding benefits)
- Matric plus 1 – 2 years’ experience in a Records management environment.
- Key Requirements: Experience in electronic records management system.
- Experience in distribution of mail, record keeping, imaging and register management.
- Knowledge and understanding of National Archives Legislation, Public Service Act, Public Service Regulations and PFMA.
- Time management skills, communication skills (written and verbal), problem solving skills, customer service / service delivery.
- A Diploma in Office Administration or related qualification will be an added advantage.
- Proficient in MS Office Packages.
depart of trade and industry DUTIES
Correspondence: Distribution of incoming and outgoing mail, courier parcels, diplomatic bags and remittances (transferable items). Franking of outgoing mail, and courier service invoice/waybill reconciliation. Record keeping of all documentation processed within the Office of the Deputy Minister: Open new files / volumes. File documents. Update register for open files. Close files of more than 3 cm thickness. Number each item placed onto file. Complete control sheet. Writing of replacement / file out cards and notes. Register supply of files to officials. Collect signed out files. Track files signed out. File correspondence that are received back from officials. Allocate file numbers to correspondence or documents that has no numbers. Box files. Label files and boxes. Retrieve and transfer files stored offsite. Monitor the disposal requirements of files. Destroy files based on NARS approved disposal authorities. Re-sort and file Registry space affected by destruction. Imaging services. Document Preparation: Fine sorting of incoming documentation, identification of file plan reference numbers, removal of paperclips and staples, copying double sided documents, etc. Indexing of documents: Opening of new folders for new documents, completion of required index fields per document, etc. Scanning of documents. Quality control: Ensure that all pages were scanned and are viewable in Documentum. Verify quality of images and rescan if necessary. Reassembly of files and transfer of the files to the Registry. Completion of relevant registers. Destruction register. Disposal authorities register. Registered mail.
ENQUIRIES : Should you have enquiries or experience any problem submitting your application contact the Recruitment Office on Tel No: (012) 394 1809/1835
By post to the Registry Office, The Department of Trade and Industry, Private Bag x84, Pretoria, 0001;
Hand-delivered to the DTI Campus, corner of Meintjies and Robert Sobukwe Street, Sunnyside, Pretoria; or
go to: http://www.thedti.gov.za and click on the “Careers” link to submit online application. Applications must be submitted with a completed and signed form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents or http://www.thedti.gov.za/careers. CLOSING DATE : 30 August 2019.